Privacy Policy

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Privacy policy rel. to usage of our website

General information

In the following we inform you about the collection of personal data when using our website.

The term “personal data”, with reference to the definition in Art. 4 No. 1 of Regulation (EU) 2016/679 (hereinafter referred to as: “Basic Data Protection Regulation” or “DSGVO” for short), means all data that can be related to you personally. This includes, for example, name, address, e-mail addresses and user behaviour. With regard to the other terms, in particular the terms “processing”, “responsible party”, “processor” and “consent”, we refer to the definitions in Art. 4 DSGVO.

We process personal data only to the extent necessary to provide a functioning website and the content and services offered by us. Personal data will only be processed regularly if you have given us your consent within the meaning of Art. 6 para. 1 lit. a) DSGVO or if processing is permitted by statutory provisions, in particular by one of the legal bases specified in Art. 6 para. 1 lit. b) to f) DSGVO.

Your personal data will be deleted or blocked as soon as the purpose of processing no longer applies. In addition, data may be stored if this has been provided for by national or European regulations to which we are subject. In this case, the data will be blocked or deleted when the storage period prescribed in the respective regulations has expired. The latter shall not apply if further storage of the data is necessary for the conclusion or fulfilment of a contract.

If we use contracted service providers for individual functions on our website, we will inform you below in detail about the respective processes.
Responsible office

The person responsible within the meaning of Art. 4 No. 7 DSGVO is:

IWK GmbH
Ohmstr. 1
80802 Munich
E-mail: datenschutz@iwk-cp.com
Phone: 089-20003030

You can find further details on the responsible office in our imprint.

Your rights

You have the right to request confirmation from us at any time as to whether we process your personal data and the right to information about this personal data, i.e. the following rights:

  • the right to obtain information,
  • the right to rectification and cancellation,
  • the right to limit the processing,
  • the right to object to the processing,
  • the right to data portability.

All requests for information, revocations or objections to data processing should be sent by e-mail to our data protection officer or to the contact details given above. In addition, you have the right to complain to a data protection supervisory authority about the processing of your personal data by us. However, we would be grateful if you would first contact our data protection officer or us with any questions regarding data protection. We would then contact you immediately and try to clarify your request as soon as possible.

Processing of personal data when using our website for information purposes

If you access our website without registering or otherwise providing us with information (“Informational Use”), we will only collect the personal data that your web browser sends to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to enable you to view our website and to ensure stability and security:

  • IP address
  • Date and time of the request
  • Time zone difference to GMT
  • Content of the website
  • Access status (HTTP status)
  • transferred data volume
  • Website from which you came to our website
  • Web browser
  • Operating system
  • Browser language and version

The aforementioned data is also stored in so-called log files on our servers. Not affected by this is your IP address or other data that enable the data to be allocated to you. These data will not be stored together with other personal data of yours. The collection and temporary storage of the IP address is necessary to enable our website to be displayed on your terminal device. For this purpose, your IP address must be stored for the duration of your visit to our website. The storage in log files serves to ensure the functionality and optimisation of our website as well as to ensure the security of our information technology systems. These data are not evaluated for marketing purposes.

Our legitimate interest in data processing lies in the aforementioned purposes. The legal basis for the collection and temporary storage of the aforementioned data is Art. 6 Para. 1 S. 1 lit. f) DSGVO.

The above data for the provision of our website will be deleted when the respective session has ended. The data in log files will be deleted at the latest after seven days. We will only store any additional data if we have previously deleted or altered your IP address and it is no longer possible to assign the data to you. The collection of the above data for the provision of our website and the storage of this data in log files is mandatory for the operation of our website. There is no possibility to object.

Matomo

This website uses the open source web analytics service Matomo. Our Matomo integration does not use “cookies” but is based on so-called “device fingerprinting”, which enables an analysis of the use of the website without processing personal data. The information generated about the use of this website is stored on our server. The IP address is anonymised before storage.

The website operator has a legitimate interest based on Art. 6 para. 1 lit. e DSGVO in the anonymised analysis of user behaviour in order to optimise its web offering. The information about the use of this website will not be passed on to third parties.

 

 

You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.


How to contact us

If you contact us by e-mail, the personal data you send us with your e-mail will be stored.

The data will only be used to answer your questions. The data will not be passed on to third parties.

The processing of the above personal data serves solely to process your enquiries.

This is also our justified interest in the processing of your personal data. If you have given us your consent, the legal basis for processing this data is Art. 6 Para. 1 lit. a) DSGVO. Furthermore, the legal basis for the processing of this data is Art. 6 Para. 1 lit. f) DSGVO, in particular in the event that you send us the data by e-mail. If you wish to work towards the conclusion of a contract through your e-mail, Art. 6 para. 1 lit. b) DSGVO constitutes an additional legal basis.

Subject to legal retention periods, the data will be deleted as soon as we have finally processed your enquiries. If you contact us by e-mail, you can object to the storage of your personal data at any time. We would like to point out that in this case your request cannot be processed any further. You can declare your revocation or objection by sending an e-mail to the e-mail address given in the imprint.

CURRENTLY OUR SITE DOES NOT USE COOKIES!

General information about cookies

A cookie is a small file that is stored in the browser of the end device when the website is called up. Cookies can be used, for example, to identify the respective end device or to ensure the complete and correct display of our website. Cookies also help to provide the services integrated on the website, to personalise content and to customise and analyse advertisements.

Which cookies are there?

Depending on their function and purpose, cookies can be divided into five categories: Essential Cookies, Performance Cookies, Functional Cookies and Cookies for Marketing Purposes. Please note that not all of the cookies listed here may be used if you access our website with a mobile device.

Cookies that are absolutely necessary (essential cookies): These are cookies that are required in order for you to navigate our websites and operate the basic functions of the website.

Performance cookies: Performance cookies are used to improve the usability of a website and therefore the user experience. Performance cookies collect information about how our websites are used e.g. internet browser and operating system used; domain name of the website you came from, number of visits, average time spent, and pages viewed.

Functional cookies: Functional cookies enable a website to store information you have already provided (such as user name, login, language selection or the location you are in) and thus offer the user improved, more personalised functions.

Analytics cookies: These cookies allow us to determine how our website is used and, for example, what preferences and search terms are used to access it.

Marketing cookies: Marketing cookies are used to provide more targeted content that is relevant to the user and tailored to their interests. They are also used to measure and manage the effectiveness of advertising campaigns. They record whether or not a website has been visited and what content has been used. This information may be shared with third parties, such as advertisers, where appropriate. These cookies are often linked to third party site functionality.

Deleting cookies and do-not-track setting

You can delete individual cookies or the entire cookie set via your browser settings. In addition, you can obtain information and instructions on how to delete these cookies or block their storage in advance, depending on the provider of your browser, from the following links:

Mozilla Firefox: https://support.mozilla.org/de/kb/cookies-loeschen-daten-von-websites-entfernen
Internet Explorer: https://support.microsoft.com/de-de/help/17442/windows-internet-explorer-delete-manage-Cookies
Google Chrome: https://support.google.com/accounts/answer/61416?hl=de
Opera: https://www.opera.com/de/help
Safari: https://support.apple.com/kb/PH17191?locale=de_DE&viewlocale=de_DE

You can also individually manage the cookies of many companies and functions that are used for advertising. To do this, use the corresponding user tools, available at https://www.aboutads.info/choices/ or https://www.youronlinechoices.com/uk/your-ad-choices.

Most browsers also offer a so-called “Do-Not-Track function”, with which you can indicate that you do not want to be “tracked” by websites. When this feature is enabled, the browser tells ad networks, websites and applications that you do not want to be tracked for behavioural advertising and the like. For information and instructions on how to edit this feature, please see the links below, depending on your browser provider:

Mozilla Firefox: https://www.mozilla.org/de/firefox/dnt/
Internet Explorer: https://support.microsoft.com/de-de/help/17288/windows-internet-explorer-11-use-do-not-track
Google Chrome: https://support.google.com/chrome/answer/2790761?co=GENIE.Platform%3DDesktop&hl=de
Opera: https://help.opera.com/Windows/12.10/de/notrack.html
Safari: https://support.apple.com/kb/PH21416?locale=de_DE

In addition, you can prevent the loading of so-called scripts by default. NoScript only allows JavaScript, Java and other plug-ins to run on trusted domains of your choice. Information and instructions on how to edit this function can be obtained from the provider of your browser (for Mozilla Firefox, e.g.: https://addons.mozilla.org/de/firefox/addon/noscript/).

 

Information on the implementation of the legal requirements of the EU data protection basic regulation by IWK GmbH

The new Data Protection Basic Regulation (DSGVO) came into force throughout Europe on 25 May 2018. For our service, compliance with data protection, the guarantee of data security and transparency in data processing are essential basic principles. In the following we explain how we have implemented the new requirements through the DSGVO and which processes and documentation we have prepared for you.

Responsible for data protection
Responsible is
IWK GmbH
Ohmstraße 1
D-80802 Munich, Germany.
Managing Directors: Ira Wülfing, Dr. Reinhard Saller

Contact details can be found here: Imprint

If you have any questions regarding data protection, please feel free to send us an e-mail:
datenschutz@iwk-cp.com

Our data protection Guidelines

When it comes to data protection, we adhere to the principles of data avoidance and data economy. All personal information about employees, customers, business partners, suppliers and other third parties is carefully used and treated confidentially by IWK GmbH in compliance with data protection laws. The protection of personal data is important to us.

Data protection information for our customers (clients)

We collect data from our customers in order to be able to fulfil the orders placed with us, i.e. our contractual obligations (communication consultancy, press relations, event organisation etc.).

We are therefore authorized to the processing of data within the framework of the initiation or execution of a contractual relationship (Art. 6 (1) b) DSGVO).

In the context of orders placed with us, it may happen that we receive personal data from our clients’ customers (e.g. in order to design and send letters of invitation to our clients’ customers during an event). In this case, we will enter into a separate contract with our client regarding order processing; the same applies if other service providers are involved in order processing.

Such personal data provided to us within the scope of such an order will be deleted or returned to our client 3 months after completion of the order.

Further data protection information

In many cases it also happens that personal data of potential business partners, of service providers interested in a cooperation or of journalists interested in an exchange on certain topics are made available to us. This occurs so that we can contact these persons on the relevant topic; in this respect, these persons have given us their consent to the processing of their personal data, Art. 6 (1) a) DSGVO.

Note: Such consent can be revoked at any time.

Data provided to us in this way will be deleted by us if the concerned person wishes so or if no contact has taken place with this person for a period of at least 18 months.

We do not pass on such data to third parties.

Notes on data security

We use technical and organisational security measures to protect the administered data against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. These measures are periodically reviewed and, if necessary, updated in line with legal or technological developments / changes. We do not use any cloud services to store and secure your data. Access to the data administered by us is only possible for authorized persons; this applies to external service providers in so far as they are involved in the technical support of the systems. As a precaution, we conclude a separate contract for order processing with these technical service providers.

Where is your data stored or where is it stored?

We store your data without exception in Germany.

When do we pass on data?

We only pass on your data if this is necessary for the fulfilment of the contract (e.g. cooperation with other service providers such as a printing company). This only happens if the transfer is covered by a legal basis, e.g. in the context of contract fulfilment or on the basis of your consent or if legal regulations require it (transfer of tax-relevant data to the tax consultancy firm). In such cases, the data will be transmitted in accordance with the provisions of the DSGVO; the scope of the data transmitted will be limited to the extent necessary.

How long do we store your data?

The data is purposefully stored and deleted if (a) it is no longer needed for the original purpose, (b) statutory retention periods have expired or (c) an affected party exercises its right to erasure (provided that there are no archival obligations or a legitimate interest) , Usually (data category) for a period of tax-relevant data 10 years data in business correspondence with tax reference 6 years, customer data up to 3 years after termination of the business relationship, supplier data up to 3 years after termination of the business relationship, application documents 6 months (if rejected) , Employee data up to 3 years after the end of the employment relationship saved.

How are the rights of those affected implemented at IWK GmbH?

In the course of the implementation, we have set up the necessary processes in our company in order to be able to process and answer your concerns regarding the DSGVO quickly and comprehensively.

What are your rights?

You have the right to request information at any time as to whether / which personal data of yours we process.
In addition, you have the right to correct, delete and restrict data processing (blocking), as well as the right to object to the processing of personal data at any time, or to revoke your consent to data processing at any time, or to request the discontinuation of data transmission.

As a precaution, we would like to point out that you may not be able to object to the processing of data which we require for the fulfilment of a contract concluded with you or which we must store due to statutory regulations. Likewise, the assertion of these rights does not affect any legitimate data processing that has taken place up to this point in time.

You can assert all your rights against us by sending an e-mail to datenschutz@iwk-cp.com or by contacting the adress given above.
In addition, you have the right to complain to a supervisory authority. The authority responsible for us is:
Bavarian State Office for Data Protection Supervision, Promenade 27 (Schloss), D-91522 Ansbach, Germany
Phone: +49 (0) 981 53 1300 || Fax: +49 (0) 981 53 98 1300 || E-mail: poststelle@lda.bayern.de

Do you have any questions?
For all questions regarding data protection, please contact datenschutz@iwk-cp.com.